- Registration & Ccommunication
- Ticketing & Access control
- Interactivity & Entertainment
- Contactless solutions
- Data analysis
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Our team creates and manages the event website reflecting the design and branding of your company or event. We advise your participants on how to manage hotel bookings, ground transfers and conference bookings within a registration form with no limitations. A secure online payment process automatically generates an invoice, reducing administration time. All data is stored and made available.
The on-site badging is the physical translation of the registration platform. Our badging system prints badges instantly at the registration desk, by using either manual search, confirmation codes or facial recognition. If desired our system is compatible with external registration platforms. We design to avoid queues, track your attendees in real-time and reduce any human error in the registration process.
Clear, quick and punctual communication is vital for a good organization: before, during and after the event. We develop and manage your event communication across channels by choice.
Our online registration platform with its integrated payment system generates a personalised entrance ticket and sends it directly to the participant’s mailbox. This is perfect for festivals, family days, sports events, open days, fairs…
OneTec accurately checks all entrances according to the ticket rights. Our technology is suited for all types of events: from small B2B congresses to large, public events or festivals.
Dedicated control units, physically linked to the access control software, manage the flow of people during the event.
Dynamic scanners make the access control flexible and dynamic. Tailor made software is used to interact with the control system with a WIFI or 3G connection.
“Swipe & go” with the latest contactless technologies.
With personal voting keypads, each member of the audience can submit answers to a raised question anonymously. The results are instantly calculated by the voting system and displayed on the screen.
The system handles votes by SMS, email or online messaging, and enabling audiences to take part even if they are in different rooms!
Lead-retrieval solution for all exhibitors at your trade-shows by using option scanners (local storage), dynamic scanners or your smartphone.
Ecological and technological solutions for the printed brochure.
Custom communication wall based on several inputs: tweets, e-mails, SMS, facebook, online messages,…
Create links and social connections before, during and after the event.
Instant communication with every attendee during your event through SMS.
We create your event app.
Virtual surroundings are created with the use of 3D glasses and the appropriate software.
Facial recognition or other artificial intelligence to create fun games.
Enables contactless communication between a sender and a receiver from 1 to 100m
Enables Peer-to-peer contactless communication between 2 people or objects from 0 to 10cm.
Small wireless transmitters that send signals to other smart devices. This location technology can be used for many purposes as proximity marketing or heatmapping.
Registered participants immediately received a personalised badge, simply by scanning their QR code. This badge granted them access to the conference rooms. Non-registered guests had to wait for security permission before receiving a badge.
Given the large scale of the event and the presence of high-ranking leaders, security was very strict. Besides organising the election itself through touch screens, we also analysed the complex algorithm to process the results.
To give their event a more light-hearted character, ComEmotion and Voka chose to work around the theme of "Voka-land". Four catering rooms would be decorated differently to immerse guests in different atmospheres. Something for everyone's taste!
Finally, OneTec was asked to create a concept, in which personalisation would be the main focus.
For starters, the registration platform asked personal questions, like "what's your favourite drink?" or "what's your favourite icebreaker?". Later, when guests arrived at the car park, they could scan their QR code which displayed a personalised welcome message with their company name and logo on a large outside screen. On the badge they received, they were greeted with their first name and a personal slogan they’d chosen during the registration process.
The kicker? All guests were personally greeted by the waiter, who had their favourite drinks stand-by on a touch screen.
But we didn’t stop there. Each participant could tell their story via Twitter, which were then displayed on a large screen. The Matchmaking application stimulated contact and networking and shifting the focus on the group rather than the individual. And when the time came for the guests to leave, their very own goodbye messages wished them a safe journey home. That’s what we mean by tailor-made service.
During the event, we scaled the required services by scanning participants in the workshop rooms. This was very useful for a good understanding of the attendance rates in every room. Over 60 scanners were needed to cover all the sessions. On top of that, our rental department installed just under 100 laptops, dozens of screens, about 30 iPads and many printers. Conclusion? Count on us to provide a full range of event technology services for your event.
Our job started with sending out e-mails that allowed a digital check-in on the day of the event. On-site, OneTec managed the entire badging flow, with nine operating stations throughout the conference.
OneTec's customer Eponym was asked to organise a large staff party for Euroclear's 50th anniversary, gathering 10.000 people from all over the world. No less than two Brussels Expo halls were fully arranged as a plenary room, catering room and party area.
In order to inform and bring together such a large crowd, OneTec took care of pre-event communication. In collaboration with the Euroclear IT team, we created personalised QR codes and forwarded them in formal invitations. Because the mailboxes of the Euroclear staff are highly secured, expert communication and cooperation were required to prevent the invitations from ending up in their spam folders.
In order to efficiently register and map the guests, we set up twelve dynamic scanners at the entrance, operated by hostesses. Those who’d forgotten their ticket or hadn’t registered in advance, were kindly asked to check in with the helpdesk.
Our custom-made software scanned the information before live-processing it and displaying the statistics on several screens: country competition, number of guests, male/female ratio... The organisers could track the stats with an app on their smartphone. To avoid the batteries on those phones dying prematurely, we supplied mobile phone chargers so guests could stay connected during this large-scale celebration.
Of course, our duty is only fulfilled after sending clear and correct post-event data, helping the organiser to evaluate the event's performance and to learn lessons for the future. Stay tuned for next year!
During an intake meeting we capture upfront what information you want to track and analyse, so we can tailor the data-capturing to your needs. If desired, we perform the data analyses to assess your event’s performance.