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onesolution

Bringing the latest innovations in technology together in one solution for your event.

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onesolution

Onetec is a leading provider of technology and technology services to support before, during & after your event. We bring the latest innovations in technology together in one solution.

Our goal is to improve organizers’ efficiency and to create a unique customer experience by using cutting edge innovation.

The dedicated Onetec-team with in-house developers manages more then 500 projects a year all over the world. In the complex MICE-industry we deliver with short timings and flexible execution.

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onerental

Providing your event with the best short-term rental of IT-hardware and AV-equipment.

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onerental

Onetec is specialized in renting IT hardware & AV-equipment and advising its customer through this fast-evolving technological sector. Onetec helps you picking the right material for the right event.

Looking for dry hire or a preference for full service? Onetec takes on the full logistics for you, in Belgium or the rest of Europe: transport, build-up, technical assistance, dismantling,… The flexible Onetec team makes sure you live up stress-free towards your event.

Onetec has a wide range of quality products: laptops, printers, copiers, (touch)screens, videowalls, monitors, tablets, smartphones

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Our activities




The communication and registration phases are the gateways to your event. OneTec translates your marketing and subscription demands into a tailored and performant solution. That way, your participants will be delighted well before your event starts and will be able to register the smooth way.


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Online
Our team creates and manages the event website reflecting the design and branding of your company or event. We advise your participants on how to manage hotel bookings, ground transfers and conference bookings within a registration form with no limitations. A secure online payment process automatically generates an invoice, reducing administration time. All data is stored and made available.


Badging
The on-site badging is the physical translation of the registration platform. Our badging system prints badges instantly at the registration desk, by using either manual search, confirmation codes or facial recognition. If desired our system is compatible with external registration platforms. We design to avoid queues, track your attendees in real-time and reduce any human error in the registration process.


Communication
Clear, quick and punctual communication is vital for a good organization: before, during and after the event. We develop and manage your event communication across channels by choice.
Ticketing
Our online registration platform with its integrated payment system generates a personalised entrance ticket and sends it directly to the participant’s mailbox. This is perfect for festivals, family days, sports events, open days, fairs…


Access Control
OneTec accurately checks all entrances according to the ticket rights. Our technology is suited for all types of events: from small B2B congresses to large, public events or festivals.

Static
Dedicated control units, physically linked to the access control software, manage the flow of people during the event.

Dynamic
Dynamic scanners make the access control flexible and dynamic. Tailor made software is used to interact with the control system with a WIFI or 3G connection.

Contactless
“Swipe & go” with the latest contactless technologies.
Our interactivity products

With personal voting keypads, each member of the audience can submit answers to a raised question anonymously. The results are instantly calculated by the voting system and displayed on the screen.

The system handles votes by SMS, email or online messaging, and enabling audiences to take part even if they are in different rooms!

Lead-retrieval solution for all exhibitors at your trade-shows by using option scanners (local storage), dynamic scanners or your smartphone.

Ecological and technological solutions for the printed brochure.

Custom communication wall based on several inputs: tweets, e-mails, SMS, facebook, online messages,…

Create links and social connections before, during and after the event.

Instant communication with every attendee during your event through SMS.

We create your event app.

 

 

Our entertainment products

Virtual surroundings are created with the use of 3D glasses and the appropriate software.

Facial recognition or other artificial intelligence to create fun games.

RFID
Enables contactless communication between a sender and a receiver from 1 to 100m


NFC
Enables Peer-to-peer contactless communication between 2 people or objects from 0 to 10cm.


Beacon
Small wireless transmitters that send signals to other smart devices. This location technology can be used for many purposes as proximity marketing or heatmapping.
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Cases




Liberal international, a world federation connecting all liberal, progressive and democratic parties, organised recently their 62nd International Congress in Dakar, Senegal. Political parties from all over the world were present to exchange ideas, work out common positions and elect new leaders.





The organisation, which has its headquarters in London, was looking for a digital tech solution to register and map all participants and to organise elections as efficiently as possible.

For the registration process, OneTec could count on EasyBadge, the in-house badging and registration system that has proven its worth over the years. All participants could be registered ahead of time and imported into our software, nice and easy.

Registered participants immediately received a personalised badge, simply by scanning their QR code. This badge granted them access to the conference rooms. Non-registered guests had to wait for security permission before receiving a badge.

Given the large scale of the event and the presence of high-ranking leaders, security was very strict. Besides organising the election itself through touch screens, we also analysed the complex algorithm to process the results.





You may think... why would a Belgian company and its technicians fly to faraway Senegal?



Well, reliability is and will always be OneTec's main mission, and that rings true across borders. Besides, transportation costs are almost negligible today. OneTec works with compact PVC printers and touch screens that can be transported with standard luggage. That's one less thing to worry about for our customers.




In collaboration with events agency ComEmotion, Voka was looking for a way to stimulate networking and involve more young people in their activities. The solution was a more personal approach, interactivity and playful touches.

To give their event a more light-hearted character, ComEmotion and Voka chose to work around the theme of "Voka-land". Four catering rooms would be decorated differently to immerse guests in different atmospheres. Something for everyone's taste!

Finally, OneTec was asked to create a concept, in which personalisation would be the main focus.



For starters, the registration platform asked personal questions, like "what's your favourite drink?" or "what's your favourite icebreaker?". Later, when guests arrived at the car park, they could scan their QR code which displayed a personalised welcome message with their company name and logo on a large outside screen. On the badge they received, they were greeted with their first name and a personal slogan they’d chosen during the registration process.



The kicker? All guests were personally greeted by the waiter, who had their favourite drinks stand-by on a touch screen.





But we didn’t stop there. Each participant could tell their story via Twitter, which were then displayed on a large screen. The Matchmaking application stimulated contact and networking and shifting the focus on the group rather than the individual. And when the time came for the guests to leave, their very own goodbye messages wished them a safe journey home. That’s what we mean by tailor-made service.





Every year, OneTec is present during EU Regions Week, and the 16th edition was no exception. This four-day event themed "The Promise of Europe" attracted about 6.000 participants from over 74 countries. A rather broad audience, allowing us to truly distinguish ourselves in involving different layers of society.



During the event, we scaled the required services by scanning participants in the workshop rooms. This was very useful for a good understanding of the attendance rates in every room. Over 60 scanners were needed to cover all the sessions. On top of that, our rental department installed just under 100 laptops, dozens of screens, about 30 iPads and many printers. Conclusion? Count on us to provide a full range of event technology services for your event.





Our job started with sending out e-mails that allowed a digital check-in on the day of the event. On-site, OneTec managed the entire badging flow, with nine operating stations throughout the conference.


International Staff Party Euroclear

OneTec's customer Eponym was asked to organise a large staff party for Euroclear's 50th anniversary, gathering 10.000 people from all over the world. No less than two Brussels Expo halls were fully arranged as a plenary room, catering room and party area.



In order to inform and bring together such a large crowd, OneTec took care of pre-event communication. In collaboration with the Euroclear IT team, we created personalised QR codes and forwarded them in formal invitations. Because the mailboxes of the Euroclear staff are highly secured, expert communication and cooperation were required to prevent the invitations from ending up in their spam folders.



In order to efficiently register and map the guests, we set up twelve dynamic scanners at the entrance, operated by hostesses. Those who’d forgotten their ticket or hadn’t registered in advance, were kindly asked to check in with the helpdesk.





Our custom-made software scanned the information before live-processing it and displaying the statistics on several screens: country competition, number of guests, male/female ratio... The organisers could track the stats with an app on their smartphone. To avoid the batteries on those phones dying prematurely, we supplied mobile phone chargers so guests could stay connected during this large-scale celebration.

Of course, our duty is only fulfilled after sending clear and correct post-event data, helping the organiser to evaluate the event's performance and to learn lessons for the future. Stay tuned for next year!





Onetec stores and provides you with all the collected event-data: heatmapping, show/no-show figures, attendance ratios, surveys,…

During an intake meeting we capture upfront what information you want to track and analyse, so we can tailor the data-capturing to your needs. If desired, we perform the data analyses to assess your event’s performance.
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Contact


We understand that your needs are often complex, and timing is critical.
That's why we're here. Let us know how we can help.

542/CS Leuvensesteenweg
B-1930 Zaventem
Belgium

+32 2 702 36 36
hello@onetec.eu

BE 0478 889 493

I want to know more about:


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We rent IT-hardware & AV-equipment on a short term basis. Our service is based on 3 simple principles.



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Quality product
You came to the right place if you’re interested in renting top-notch products. Have a look at our catalogue.


Flexible service
From demand to dismantling, we guarantee flexible execution and clear communication.


Transparent prices
Competitive prices with a very interesting +10% day coefficient.

Check our catalogue

home  onerental  services  contact      
Contact


We understand that your needs are often complex, and timing is critical.
That's why we're here. Let us know how we can help.

542/CS Leuvensesteenweg
B-1930 Zaventem
Belgium

+32 2 702 36 36
hello@onetec.eu

BE 0478 889 493

I want to know more about: